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3.Creating Your First Ledger

Walkthrough for new users to create their first ledger, import accounts, and get ready for transactions.

Watch the walkthrough​

Prefer the link? Open on YouTube.

1. Create a ledger​

  • Where: Dashboard → “Create ledger” (or “Add ledger” for members).
  • Fields & defaults (from the create form):
    • Ledger Name (required, ≥3 chars): e.g., “Q1 2024 Financials”.
    • Company Name (required, ≥3 chars): legal/registered name.
    • Company Description (optional, ≤1500 chars): describe business, industry, key products/services. This is sent to the AI to propose a tailored Chart of Accounts right after creation. Provide specifics (sector, revenue model, regions, GAAP/IFRS hints) for better suggestions.
    • Country: currently AU.
    • Currency: default AUD; options include USD/EUR/GBP/CNY/JPY/NZD/SGD/CAD/HKD.
    • Tax Consideration (GST): available when Country = AU; check if you need GST breakdowns.
  • Free vs member: Free has 1 ledger; members can create up to their slot limit.
  • Screenshot:
    Create ledger form

2. AI suggestions after ledger creation​

  • After you finish the ledger setup, the system automatically posts the company description (and other profile/context information) to the AI assistant.
  • The AI returns a proposed chart of accounts that you can review in the “AI Suggestions” panel; it honors the company description, complies with local rules, and uses the gap-friendly numbering you requested.
  • Accept the proposal to populate the ledger; you can always edit or delete accounts afterward.
  • Screenshot:
    AI-generated account suggestions

3. Next steps​

  • Post your first journal entry or upload source documents for AI-assisted entries.
  • (Optional) Configure automations and alerts.

Example company description​

“BookiAI delivers AI-assisted bookkeeping for Australian tech scaleups. We manage multi-entity finance operations for a SaaS business with recurring revenue, multiple payment channels, and a mix of USD/AUD customers. Key activities include software subscriptions, professional services, and AWS infrastructure costs. Compliance follows AASB/IFRS, and we track expenses by product line and region.”

Use this example as a template for the company description field so the AI can tailor Chart of Accounts suggestions—mention any vertical, revenue model, currency mix, or compliance rules that matter to you.

Next: Ledger Overview.